Passport Business Solutions™ is a modular accounting business system which offers an integrated software solution covering Accounts Payable, Accounts Receivable, Inventory, Order Processing, Invoicing, Purchasing, Payroll, General Ledger, Reporting, Point of Sale, Sales Analysis, and more.

Your business requires the features a comprehensive accounting and software solution package provides. Passport Business Solutions, based on RealWorld® Classic Software, Versions 8 & 9, contains hundreds of enhancements and updates and is a solid, proven product with a long history in the accounting software industry.

Whether you are a first-time customer, or a long-term user of RealWorld® Classic Accounting, our solutions have decades of history in the accounting industry.

Passport Business Solutions Financial Series

Accounts Payable
Accounts Receivable
General Ledger
Payroll
Payroll Direct Deposit
Check Reconciliations
Professional Time & Billing

Passport Business Solutions Distribution Series

Inventory Control
Order Entry
Purchase Order
Sales Analysis
Point of Sale
Job Cost

Passport Business Solutions Manufacturing Series

The PBS Manufacturing Series is a fully integrated manufacturing and distribution software solution that fits the needs of most small to mid-sized manufacturers.

Inventory Management
Product Definition
Master Scheduling & MRP
Customer Order Processing
Purchase Order Processing
Capacity Planning
Shop Floor Control
Manufacturing Job Costing
Options & Interfaces

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Financial Series

ACCOUNTS PAYABLE

Provides tight control over vendor, supplier, and standard costs by tracking payment due dates, available discounts, and money owed to creditors.

Summary of major Accounts Payable features:

• Provides maintenance and lists of the vendors.
• Allows entering, editing, and posting of new payables, prepaid, adjustments, and cancellations with edit list and journal.
• Allows you to enter, edit, and select recurring payables to turn into vendor invoices.
• Recurring payables can be selected by cut-off date and group, allowing automatic selection.
• Prints an A/P open item report.
• Allows on-line vendor account inquiry.
• Prints a cash requirements report.
• Prints a cash disbursements projection report.
• Allows flexible payment selection, including partial payments, with a check selection edit list.
• Prints A/P checks and a check register.
• Four check formats are provided - may print COD checks immediately on entry.
• Automatic check voiding is provided.
• Prints a report showing A/P distributions to the general ledger.
• Keeps a full vendor history showing the details of all entry and payment activity for as long as you want to keep it.
• Prints a vendor analysis report.
• An unlimited number of A/P accounts and cash accounts may be used.
• Allows vendor terms based on days or on day of month.
• Allows aging of accounts based on days or on day of month.
• Purchase journal report lists vendor invoices and totals. Include an unlimited number of contacts for each customer.
• Include an unlimited number of contacts for each vendor.
• May be interfaced to Passport Business Solutions™ General Ledger, Job Cost and/or Purchase Order, or used stand-alone.
• May be interfaced to Passport Business Solutions™ Check Reconciliation to reconcile the checkbook from which payments to vendors are made.
• Vendor purchasing addresses are maintained for use with Passport Business Solutions™ Purchase Order.

ACCOUNTS RECEIVABLE

Tracks money owed by customers. Identifies delinquent bills and helps improve cash flow. Tracks recurring bills, creates standard bills, and detailed invoices with unlimited notes to communicate products delivered and services rendered in detail.

Summary of Accounts Receivable features:

• Open item customers, as well as balance forward customers.
• Maintenance of the sales representatives, customer files, tax codes, and other similar items. Lists of these items are also provided.
• Miscellaneous charges entered, edited and posted using edit list and journal.
• Recurring bills entered, edited and selected to later turn into invoices.
• Invoices entered, edited and posted with edit list and journal.
• Quick pasting of standard bills (lists of standard services and/or goods) into invoices.
• Cash receipts entered, edited and posted with edit list and journal.
• Payment terms based on days or day of the next month (proximo).
• Account aging based on days or day of the next month (proximo).
• Aging reports and collection reports printed in two different formats.
• Aging report can be saved to a CSV file format for viewing in spreadsheet applications like MS Excel®.
• Cash projection reports.
• On-line customer account inquiry.
• Drill down in account inquiry to invoice details. Print statements from account inquiry.
• Fully paid item viewing and reporting. An optional Customer History file enables viewing or reporting of items purged from the Open Item file.
• Storage of reports on disk for printing later at your convenience.
• Multiple printer selection.
• Automatic calculation and posting of finance charges, with edit list and journal.
• Unlimited number of A/R accounts and cash accounts.
• Control of sales commissions due and commissions due report printing.
• Commissions due calculation by either booked invoices or fully paid invoices. Commission percentage based on either customer or sales data.
• A/R distributions to the G/L printed reports.
• Deposit preparation to enable identifying which cash receipts are in each deposit.
• Deposit slips and deposit summary printing.
• Cash history report printing.
• A Miscellaneous Charges Edit List which helps in the editing process available upon request.
• User designed invoice formats. Up to 99 formats may be used.
• Displays up to 10 description lines per services line item, plus an unlimited notes display for invoices. These notes exist for internal use only. This does not require that the user adopt a format for a given invoice.
• On demand invoice printing (in the point-of-sale mode).
• Stores the invoice history for A/R invoicing and Passport Business Solutions™ Order Entry.
• Cash receipts created simultaneously with invoices.
• Customer credit checking on A/R invoices, O/E orders and POS transactions.
• Three optional user defined fields that also print on invoices.
• Item drop shipping directly from supplier to customer.
• User defined statement formats. Up to 99 statement formats may be created and stored.
• Statements can be printed to either a printer, HTML or CSV (spreadsheet compliancy) formats.
• Additional information maintained for each customer record including current balance, past due amount, first sale date, last invoice number, and last returned check amount and date.
• Activity trend history for each customer for up to thirteen prior periods, including average days to pay, highest balance, total charges, total payments received.
• Calculate sales taxes using the tax-on-tax method, including Canadian GST and PST.
• Sales tax processing, up to five tax rates per jurisdiction.
• Automatic check handling for checks returned for reasons such as non-sufficient funds (NSF).
• Batch processing for cash receipts, finance charges, invoices, miscellaneous charges, recurring bills and returned checks.
• Provides an on-credit-hold flag for individual customers with overdue accounts when entering A/R invoices, O/E orders and POS transactions.
• Includes shipping zone, sales territory and Standard Industry Code (SIC) features that supports third party products, and freight calculations.
• Collections Report and View Customer Account which shows current and past due balance, first and last sale date, and last payment date and amount.
• Sales journal report provides a summary or detail journal of sales by customer number. Report data can be sent to a printer, CSV file format (spreadsheet compliancy) or XML file format.
• Provides three user defined fields for each customer. These fields appear when entering an invoice or order.
• Sales tax entry for individual line items.
• Reprinting of invoices, which have already been printed and posted.
• Include an unlimited number of contacts for each customer.
• Optional interface to Passport Business Solutions™ General Ledger (G/L), Job Cost (J/C), Order Entry (O/E), Inventory Control (I/C), Point of Sale (P/S) and Sales Analysis systems.
• Optional interface to Passport Business Solutions™ Check Reconciliation (C/R), which reconciles the checkbook into customer payments deposit categories.

GENERAL LEDGER

Categorizes and summarizes accounting data. Provides comprehensive information for financial analysis and control. Custom-designed financial statements show profit or loss, assets, liabilities, and equity.

Summary of General Ledger features:

• User-defined accounting ratios can be set up and calculated on financial statements. These can be standard accounting ratios or customized to meet specific business needs.
• Flexible copying of chart of accounts between companies is provided.
• The Valid G/L Accounts File can be automatically re-initialized prior to copying the Chart of Accounts File to the Valid G/L Account File (and vice versa).
• Unlimited date and time stamped notes can be attached to chart of account records.
• Correcting entries can be entered.
• For general journal and standard journal entry, echoing of the source, reference and document number of the previous entry can be controlled; i.e., the user can specify for each field whether it is to be redisplayed.
• Up to ten lines of notes can be entered for a general journal entry. These notes will be printed on the register.
• Recurring general ledger transactions are included. These allow for allocations to accounts on a dollar or percentage basis.
• Layouts can be copied from other companies.
• The date, time and/or report number may optionally be printed on financial statements.
• Multiple separate ratios can be printed on financial statements.
• Financial statements can be printed for a set of sub-accounts.
• For rounded financial statements, the user may bury the rounding error at any specified point in the statement.
• Account ranges are allowed in financial statement layouts.
• Literals and text for financial statements can be automatically centered.
• Financial statement layout verification is provided to ensure that the accounts on a layout are correct for the type of layout. It also ensures that all accounts in the chart of accounts that should appear on the balance sheet or cost and loss layouts do actually appear on these layouts.
• This ensures that when you select to print a financial report, all accounts related to your selection, e.g., cost and loss and/or balance sheet, will be printed.
• Handles up to thirteen accounting periods.
• Supports multiple cost centers.
• Supports multiple companies.
• Produces an overall set of financial statements from a consolidation of multiple companies.
• Provides maintenance and a listing of the Chart of Accounts File.
• Allows general journal entering, editing, and posting, with edit list and journal.
• Allows standard journal entering, editing, and posting, with edit list and journal.
• Recurring general journal entries allow for automatic distribution by percentage or allocation.
• Prints the Working Trial Balance and Trial Balance Reports.
• Allows on-line G/L account detail inquiry.
• Prints the Source Cross Reference (for audit trails).
• Prints the financial statements in flexible formats which you design.
• Financial statements can be printed for a set of cost centers.
• Wild-carding and account ranges are allowed in financial statement layouts.
• Key accounting ratios can be calculated (such as Current Ratio). User-defined accounting ratios can also be set up.
• Allows you to keep entry detail for the year if disk space is available, and has a flexible year-end closing procedure.
• Contains a loan amortization program, which gives you information about fixed rate loans.
• May be used either independently or interfaced to the Passport Business Solutions™ Accounts Receivable, Accounts Payable, Payroll, Inventory Control, and/or Job Cost systems.

Maintains employee data, calculates taxes, handles deductions and prints payroll checks. Eliminates the process of manually preparing tax information.

Summary of Payroll features:

• Has employee file maintenance and lists.
• Handles both hourly and salaried employees on daily, weekly, bi-weekly, semi-monthly, monthly, and quarterly pay frequencies.
• Prints a payroll worksheet to assist in gathering payroll input information.
• Allows entering and editing of time-worked information, with an edit list and a register.
• Handles a variety of special deductions and earnings, including 401(k) plans and direct deposits.
• Handles supplemental earnings specifically.
• Automatically calculates standard payroll.
• Allows reports to be stored on disk to save computer time, then printed later at your convenience.
• Allows use of multiple printers.
• Prints a payroll register and deductions register.
• Prints payroll checks with detailed check stub information and a check register.
• Payroll can be interfaced to Passport Business Solutions™ Check Reconciliation to reconcile the checkbook from which payments to employees are made.
• Allows entering, editing, and posting of handwritten checks and adjustments, with an edit list and register.
• Prints a report showing all payroll distributions to general ledger.
• Prints a history report, union deductions report, and hours report.
• Prints a standard quarterly report, a 1099 report (for non-employee compensation), and a year-end W-2 information report.
• Quarterly reports can be printed in customized formats.
• State quarterly unemployment insurance reports and annual withholding reports can be made on magnetic media.
• Direct deposits can be made to multiple financial institutions, and each employee can have amounts directly deposited into up to four bank accounts. In order to use this facility, the separate Expanded Direct Deposit system must be purchased separately.
• Can be interfaced to Passport Business Solutions™ General Ledger and Job Cost, or can be run independently.

PAYROLL DIRECT DEPOSIT

1. Select a bank which handles the standard Automated Clearing House (ACH) formats and allows direct transmission of the ACH file.
2. Set up new control information within PBS for the Processing Bank and any Receiving Banks chosen by the employees.
3. Set up bank and direct deposit information in the Employee's record. This approach simplifies Direct Deposit processing.

• Generates the ACH-formatted files, provides additional information on the Direct Deposit Register, including Trace Number & Pre-Notification.
• Allows employees to have their pay check deposited directly into their own bank on payroll day - no more trips to the bank to deposit their pay checks.
• Employees can choose to have a portion of their pay put into a separate account, such as a savings account or credit union, and still receive the balance of their pay on an actual check.
• Employees have immediate access to their money.
• Simplifies the check reconciliation process for the company as direct deposits are cleared almost immediately.
• Reduces the number of checks that must be printed.
• Does not require a separate database for employee information. Everything is contained within the PBS Payroll module.

CHECK RECONCILIATION

Maintains checkbooks, tracks deposits, and reconciles checking accounts. Provides instant access to account information and eliminates manual reconciliation procedures.

Summary of Check Reconciliation features:

• Keeping checkbooks for money deposited and disbursed in Accounts Receivable, Accounts Payable, and Payroll.
• Reconciling checkbooks periodically with bank statements.
• Check Reconciliation can work stand-alone or be integrated with Passport Business Solutions™'s Accounts Receivable, Accounts Payable, Payroll and General Ledger modules.
• Automatically gets deposits and checks from Passport Business Solutions™ Accounts Receivable, Accounts Payable, and Payroll modules.
• Handles an unlimited number of checking accounts.
• Provides the ability to enter, change, delete, or print a list of checkbook entries.
• For each checking account, offers the option of either bank-to-book or book-to-bank reconciliation.
• A Close checkbook selection is provided to remove an obsolete checkbook from the system.
• Check Reconciliation includes reports such as Reconciliation Report, Checkbook Report and Account Activity Report.
• Minimizes the amount of information, which must be kept on disk by allowing compression of entries, which have been cleared.
• Includes on-line Help, available to you at any time by pressing a single key.
• Handles stop-payment checks and checks that are voided after they have been transferred to the checkbook.
• Provides safeguards against getting your information out of balance or getting tangled up during the reconciliation process.
• Has a start-up procedure that lets you set up the balances in your checkbook quickly and easily, whether or not you are using any other Passport Business Solutions™ modules.

PROFESSIONAL TIME AND BILLING

Professional Time and Billing (PTB) is designed for professional service firms who bill for services on the basis of time. Track how valuable staff time is spent, monitor client expenses, print invoices and statements, collect receivables and print vital management reports to help better analyze the productivity and profitability of your business.

Summary of PTB features:

• Records for multiple companies and profit centers can be kept and consolidated.
• Records can be displayed on screen, printed or stored on disk for later printing.
• Context sensitive on-line help is provided.
• Service codes and descriptions, and expense codes and descriptions, can be maintained on file.
• Billable and non-billable services and expenses can be tracked.
• Time can be tracked on both dollars and hours.
• An unlimited number of work-in-process and advance billing accounts may be used.
• An unlimited number of matters (a case, project or item handled for a client) may be entered for each client. Service and expense billing terms are defined separately allowing flexibility in fee arrangements.
• An unlimited number of date/time stamped notes can be entered for each client and for each matter.
• Time and expense sheets may be entered and posted for each staff member.
• Up to ten descriptions lines per service or expense item on any time sheet may be entered.
• Work-in-process for a matter may be viewed on screen by date, or by service and expense code.
• Work-in-process may be selected for billing by cut-off date, or by service and expense code.
• Retainers and fixed fee matters may be billed automatically on a periodic (recurring) basis.
• Cash received for retainers or fixed fee matters may be entered during billing.
• Invoices and cash receipts may be posted to Accounts Receivable.
• Invoice and statement formats are easily customized.
• Previously posted invoices may be voided, resulting in work-in-process being reinstated.
• Invoice history may be viewed or printed. Numerous productivity, profitability and history reports are available - by client, service or staff. Aging reports based on user-defined aging periods may also be printed.
• Professional Time and Billing requires a System Manager and Accounts Receivable, and may optionally be interfaced with General Ledger and Check Reconciliation.

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Distribution Series

INVENTORY CONTROL

Tracks inventory to maintain optimum levels. Generates complete information on inventory valuation, quantities on hand and committed, and the flow of items sold.

Summary of Inventory Control features:

• Provides for multiple warehouses.
• Supports multiple costing methods - average, standard, LIFO, and FIFO, as well as serial (real costs) for serialized items using average cost.
• Permits use of multiple balance sheet inventory accounts.
• Allows you to maintain item data and print item lists.
• Allows you to maintain inventory status and print status reports.
• Allows you to maintain and print price codes and commission codes.
• Supports alternate selling units.
• Provides special pricing by category, sub-category, and location, supports sale and contract pricing, and generates group price changes.
• Allows you to enter, change, delete and post inventory transactions and to print an edit list and a transaction journal for receivings, sales, credit memos, transfers and adjustments.
• Tracks inventory by unique serial number or lot number.
• Has inquiry into all currently available and previously sold serial numbers and shows oldest unsold serial number.
• Prints the serial loan report, the flooring report, and the serialized item report by item, by vendor, and by customer.
• Has inquiry into lot numbered inventory, including a history of transactions processed for a lot number.
• Prints the lot numbers report by item, by vendor, and by customer, and allows purging of lot number information.
• Allows high-speed entry of physical inventory counts, and automatic generation of inventory adjustments.
• Supports input from hand-held terminals for receivings and physical counts.
• Prints the Price List, Inventory Valuation Report, Purchasing Advice Report, Inventory Usage Report, Physical Count Worksheet, ABC Analysis Report, Inventory Analysis Report and other reports.
• Supports kits. A kit is an item that is assembled from other inventory items, using a work order.
• Provides kit and work order reports, including Where Used Report, Kit Price/Cost Report, and Incomplete Work Orders.
• If on-hand quantities of component-items are not to be reduced, you may enter receiving transactions, using Inventory, to establish on-hand quantities for kit-items.
• If on-hand quantities of component-items are to be reduced, use Work orders to enter and issue immediate work orders for assembly of the kit-items.
• May be used either independently or integrated with General Ledger, Order Entry, Point of Sale, Accounts Receivable, Sales Analysis, Purchase Order (Accounts Payable), and/or Job Cost.

ORDER ENTRY

Order Entry processes customer orders quickly and accurately. Includes inventory verification when entering orders, immediate customer information, and discount levels calculated. Tracks and processes serial numbers, lot control and multi-warehouse, multi-stocking unit features.

Summary of Order Entry features:

• Requires Passport Business Solutions™ Inventory Control and Accounts Receivable in order to run.
• Supports multiple companies, multiple profit centers, and multiple warehouses.
• Allows order (and credit memo) entry and editing, with an order edit list.
• Provides for entry of quotations and RMA's (Return Merchandise Authorization), with simple conversion to orders or credit memos.
• Unlimited notes may be stored with orders. They are not printed on invoices and may be used internally to assist in processing orders. Line item notes (text) can also be entered and will print on invoices.
• Orders may be invoiced when entered (one-step billing) or held as open orders for later billing (two-step billing).
• Automatically adjusts inventory (in Inventory Control) because of orders and billings.
• Provides ability to sell and return items in alternate units.
• Supports special pricing structures in Inventory Control, including alternate, sale, contract, and multi-warehouse prices.
• Allows entry of serial-numbered and lot-controlled items.
• Allows adding of new customers during order entry with automatic assignment of customer numbers.
• Invoices may be user-defined. Additional user-defined forms may be printed.
• Prints invoices for all orders billed. Invoices may be selectively reprinted.
• Picking tickets may be printed for open orders.
• Automatically feeds billing information to Accounts Receivable.
• Includes back order processing, with reports and ability to automatically fill back orders when items become available.
• Recurring orders may be entered and activated at any time. They may also be used as blanket orders. Automatic selection of recurring orders is provided.
• Profit centers for line items may be assigned either from the order header, line item, or Inventory Control item record.
• User-defined shipping and COD labels may be printed. Both individual order and group printing modes are provided.
• User-configurable defaults allow skipping virtually any data field, for high-speed entry of orders.
• Day of the following month (proximo) terms are supported.
• Supports EDI Import, Export and Status Report options.
• May be interfaced directly to Passport Business Solutions™ Sales Analysis and to General Ledger through Accounts Receivable and Inventory Control.

PURCHASE ORDER

Helps you order goods and services from vendors. It can help identify what should be purchased, record what has been purchased, print purchase orders, expedite shipments and handle receivings.

Summary of Purchase Order features:

• Prints a Purchasing Advice Report and Purchasing Worksheet to help you identify what should be purchased.
• Allows entering, editing, printing, and posting new purchase orders.
• Allows numeric or alphanumeric purchase order numbers up to 15 characters in length.
• Allows entering, editing, printing, and posting changes to posted purchase orders.
• Prints an Expedite Shipment Report.
• Prints a Follow-Up Past Due Shipments Report.
• Allows entering, editing, and posting receivings.
• Informs you of incomplete shipments, both on the screen and on reports.
• Prints a Receipt in Excess of Quantity Ordered Report.
• Handles multiple drop purchase orders if you receive goods at more than one location.
• Handles blanket purchase orders and releases from them.
• Allows up to 999 lines per purchase order.
• Allows up to 200 characters of description for any line item.
• Allows up to 99 notes per purchase order line.
• Handles order quantities up to 10,000,000 or down to 0.00001.
• Allows different units to be used for stocking, ordering, and receiving.
• For any line item, allows up to four separate deliveries to the same or different locations.
• Allows for receiving of goods on a line-by-line basis or for the entire purchase order at once.
• Allows for receivings of goods not previously entered on a purchase order.
• Keeps track of prices that were unknown at the time goods were received.
• Works with Passport Business Solutions™ Accounts Payable and, optionally, with Passport Business Solutions™ Inventory Control and Job Cost.
• Quantities on order can be viewed when entering an order in Order Entry or a Transaction in Point of Sale.

SALES ANALYSIS

Helps you identify your best customer, best selling items and services, productive sales reps, and strong sales regions for different periods.

Summary of Sales Analysis features:

• Five-year comparative information for customers and items can be used to create monthly, quarterly, or yearly analysis reports.
• You can save up to 16 selections for each report by assigning a report name and description.
• Costs, margins, percent of sales and percent of margin can be selectively included on or excluded from reports.
• You can select a range of customers, customer types, items, services, sales representatives, zip codes, states, dates, sales territories, SIC codes and more, depending on the report. Detail or summary reports can be printed.
• Sales Analysis can be interfaced to Passport Business Solutions™ Accounts Receivable, Inventory Control and Point of Sale.

POINT OF SALE

Single screen transaction entry makes the Passport Business Solutions™ Point of Sale easy to use.

• Requires Passport Business Solutions™ System Manager, Inventory Control, and Accounts Receivable.
• A great solution for retail environments, mix of retail/wholesale and mail order/catalog sales.
• Supports multiple companies, multiple warehouses, multiple stores, multiple registers and multiple sub accounts.
• Supports cash drawers, invoicing, order processing, receipt printers and more.
• Supports multiple transaction types:
  • Invoice - Complete transaction process (entry, payment, delivery) is handled in a single step.
  • Order - This is a two-step process. First the transaction is entered and the ordered items are picked in preparation for delivery. The second step invoices and delivers the ordered items.
  • Credit Memo - Processing inventory returns and other customer credits. Returned inventory may be scrapped.
  • Quote - A quote is a flexible transaction type used to handle simple quoting needs. Quotes may also be re-used as a standard quote or standard order and quickly converted to an order or invoice.
• Choice of six price lookup windows, assigned per user, that allows the selection of item price 1/2/3, a price previously paid by a customer, the viewing of cost or some combination of each for a specific item.
• View and locate invoices in history from a variety of different angles: by invoice number, by P.O. number, Customer/P.O. number, store, item, item category, warehouse and more. View invoice history is available from the transaction entry screen as well as from the Point of Sale main menu. Allows invoice reprints from the view history screen.
• Offers immediate printing for invoices, receipts, picking tickets, and/or shipping labels form types.
• Print invoices on pre-printed forms or plain paper.
• Registers can include a definition of a printer for each form type to be printed. Options allow for each form type to print automatically or require the selection of a printer during transaction entry.
• Users can be restricted from overriding credit limits and prices, entering payouts from the register, accepting check overpayments, and deleting transactions.
• Customer contract pricing for an item or a percentage discount by item category.
• Special sale pricing for an item or a percentage discount by item category.
• Payment method(s) may be restricted by customer.
• Additional register functions available during transaction entry:
  • Lock Register - allows user to leave register unattended. Re-open with user ID and password.
  • Open drawer - allows user to open their cash drawer without processing a transaction.
  • Payout - allows Point of Sale to track register payout distributions that are made.
  • Change user - allows the user ID to be changed without leaving the transaction screen.
• Sub-accounts may be assigned to the entire transaction or to individual items.
• A single order may be filled from multiple warehouses and a picking ticket will be printed for each warehouse.
• Drop-ship items are supported.
• Price overrides are available with security, logging, and reporting.
• Individual line items may be marked as taxable or non-taxable.
• Contains a services file. An account may be assigned to each service.
• Items and services may be discounted by percentage or dollar amount.
• An entire transaction may be discounted by percentage.
• Up to 99 lines of item and transaction comments.
• Records miscellaneous and freight charges for each transaction.
• Up to 99 tenders on each transaction.
• Supports Point of Sale "payment" codes (cash, check, credit card) as well as Accounts Receivable "terms" codes for open accounts. Can have both "terms" and "payment(s)" on the same transaction.
• Saves check number and check authorization code in history.
• Changes may be entered on transactions or line items at any time up until the invoice is printed and optionally even after printing.
• Alias file allows alias numbers to be assigned to items and services. Assign quick entry item/service numbers and support product bar codes.

JOB COST

Job Cost provides the tools you need to track costs, income, and profits related to specific jobs and sub-jobs. Reports that tabulate and examine costs, compare actual with budgeted or estimated costs, and track job billings and payments are available.

Summary of Job Cost features:

• New or in-progress jobs can be easily entered and edited.
• Labor costs, material costs, subcontract costs, profit, and up to five user-defined cost types are tracked for management.
• Cost categories are user-defined.
• Budgets for all detailed costs can be entered. Jobs cannot be activated unless estimates are equal to the job price.
• Budgets are tracked against actual costs incurred.
• Completion estimates can be entered for individual parts of jobs. A fast enter function is available which will generate completion estimate entries for all cost items for a job, as well as an entry for the entire job.
• Detailed on-line inquiry is provided.
• Completed jobs can be saved for viewing or later restoration to an active status.
• Information for a new job can be quickly created by copying all or part of another job.
• Numerous reports such as Job Status Report, Job Performance Report, Job Profitability Report, and Cost Category Analysis.
• Job Cost can be used independently or interfaced with Passport Business Solutions™ Accounts Receivable, Accounts Payable, Order Entry, General Ledger, Payroll, Inventory Control, and Purchase Order.

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Manufacturing Series

INVENTORY MANAGEMENT

Inventory Management helps you maintain accurate inventory control, and pricing information about purchased and manufactured items. This package contains many extra features such as purchase order item tracking and shop order materials requirement planning (MRP) that allow implementation of some MRP order control before installing more fully featured packages for those functions. Inventory Management can optionally interface with PBS General Ledger. Some of the many features offered by Inventory Management are:

• Detail item tracking data of shop orders, shop order material requirements, and purchase orders.
• On-line posting of inventory transactions to automatically update on hand balances, open order balances, and component requirements.
• Multiple location storage.
• Stock status reporting, usage history, open order and shortage lists.
• Cycle counting and physical inventory processing.
• Optional lot and serial number control for selective items.

PRODUCT DEFINITION

Product Definition and Costing allows creation and maintenance of Bills of Material, Work Centers, and manufacturing Routings. Estimated or standard product costs may be automatically calculated from this information. This package interfaces with several of the other packages. Highlights include:

• Single level, indented, and summarized bills, of material.
• Component where used lists.
• Date effectivity and full bill of material history.
• Component fit lead time, low level coding.
• Work center where-used lists.
• Automatic cost roll up from components to parent item.
• Routing features for alternate operations, direct or indirect labor operations, setup and run times, and shop floor codes.

MASTER SCHEDULING & MRP

Master Scheduling & MRP provides planning functions for sales, production, and material requirements. It interfaces with Inventory Management, Product Definition, Customer Order Processing, and Purchase Order Processing. Highlights  include:

• Sales forecasting and Master Schedule generation.
• Flexible methods for generating Master Schedule requirements.
• User defined planning periods.
• Timephased Master Schedules exploded into net material requirements at all bill of material levels.
• Exception reports with screen inquiries, with action messages on manufactured or purchased items to be ordered, expedited, rescheduled, or cancelled.

CUSTOMER ORDER PROCESSING

Customer Order Processing can streamline your order management cycle and improve customer service and satisfaction. You can easily enter sales orders, maintain accurate records, advise customers of order status and item availability, and issue invoices promptly. Sales Analysis and history features provide a valuable tool for management. Customer Order Processing interfaces with many other packages and PBS Accounts Receivable. Features include:

• Complete automation of the order entry function.
• Extensive inquiry and look-up facilities for stock status, orders, prices, customer credit, and product data.
• Document printing options for invoices, order acknowledgements, packing lists, shipping labels, and product certifications.
• Coordination of partial shipments, split delivery schedules, original order quantity tracking and "shipped to date quantity"  tracking.
• Split order commissions among Sales Reps.
• Option to create shop order records directly from customer order line items.
• Detailed sales analysis in many reporting formats.
• Detailed sales history.
• Contract and quantity break pricing options.

PURCHASE ORDER PROCESSING

Purchase Order Processing expands the purchase order tracking features of Inventory Management into a complete system for procurement management. Purchase Order Processing interfaces with Inventory Management, Manufacturing Job Costing and PBS Accounts Payable. Some of the many features include:

• PO entry, maintenance, tracking, and printing.
• Receiving and quality defects reporting.
• PO invoice processing.
• Maintenance and tracking of vendor sources and item price quotations.
• Expediting by vendor and item.
• Vendor performance analysis and reporting.
• Blanket PO's with multiple releases and delivery dates for an item.
• Ordering of non-inventory items.
• Purchase price variances from standard cost automatically calculated and reported.

CAPACITY PLANNING

Capacity Planning allows manufacturers to plan optimal production based on requirements and plant capacity. Production bottlenecks and backload problems are identified before they occur. Loading at critical work centers can be planned and simulated. Capacity Planning is a powerful tool for better scheduling, routing, and manpower planning. Important features include:

• Rough cut capacity planning using "bills of resources".
• Conversions of open and planned manufacturing orders to machine and labor resource loads.
• Reporting timephased resource loads vs. planned work center capacities.
• Labor hour requirements optionally converted to timephased dollar budgets.
• Conversion of open and planned purchase orders to timephased dollar budgets.

SHOP FLOOR CONTROL

Shop Floor Control gives production management accurate and timely information on jobs, work-in-process, and production activity. It allows detail planning and scheduling, and highlights shop floor problems as they occur. This package interfaces with Inventory Management, Product Definition, and optionally with Master Scheduling and  MRP, Manufacturing Job Costing, and PBS Payroll. Important features of Shop Floor Control include:

• Printing of shop order paperwork.
• Job and employee production reporting by operation.
• Reporting of manufacturing resource utilization and efficiency.
• Work center schedules and job operation status information may be accessed by on-line video display.
• Bar coding data collection options for shop activity and production reporting functions.

MANUFACTURING JOB COSTING

Manufacturing Job Costing functions include job cost estimating and actual cost reporting, and quoting. This package interfaces with Inventory Management and optionally with Product Definition, Customer Order Processing, Purchase Order Processing, Shop Floor Control, PBS Accounts Payable, Accounts Receivable, and Payroll. Some of it's many features include:

• Job quotation and cost estimate building.
• Optional use of Bills of Material and Routings.
• Entry of job orders with final cost estimate.
• Processing of actual job quantities and costs.
• Actual vs. estimated job costs and completion status for open or closed jobs.
• Summarized costs at each manufacturing level and for the total job.
• Work-in-process inventory valuation and shop labor load reports.

OPTIONS & INTERFACES

PBS Accounting
The PBS Manufacturing Series software may be integrated with the PBS financial packages. This integration minimizes duplicate data, and maximizes your investment by helping you gain control of your entire business.

ODBC™

One of the most common forms of customization requested is reports. Everyone has a way they wish to see their information and often that's unique to the individual company. ODBC will allow you to have direct, read-only access to your data files from any program with the ability to read ODBC files. What's this mean to you? You can use tools like Access, Excel, Crystal Reports and any other ODBC compliant application to view the information in your database. Write custom reports, add external applications unique for your company using Access, integrate with your UPS shipping system and much more. The time these drivers can save you makes this a worthwhile addition to any installation.

Lot/Serial Number Control
PBS offers options for assigning and tracking of lot/serial numbers for selected items. A detailed history of transactions is maintained for easy tracking of controlled items.

EDI
PBS is now providing EDI solutions for manufacturers. Customer orders can be received, and acknowledged using the EDI interface. This option will drastically increase the efficiency of your order entry process. Other areas of EDI are currently under developement.

Bar Code Capability
PBS allows the printing of bar coded documents. Bar code scanning can improve the accuracy and efficiency of transactions reporting.